Reconciliation Specialist II

Location: Richardson, TX

Department: Finance

Type: Full Time

Min. Experience: Mid Level

Job Title:  Reconciliation Specialist II


Position Description:

The primary role of the Reconciliation Specialist II is to provide support to the Accounting Department.  Must have good mathematical and number crunching skills and the ability to work in a fast-paced environment where priorities continually shift.


Key Competencies

Attention to detail and accuracy; Time management; Planning and organization; Good verbal and written communication skills; Critical thinker, analytical, Complex problem analysis and problem-solving skills; Takes initiative; Reliable; Ability to work alone or as part of a team


Key Responsibilities

  • Reconcile Complex Accounts Payable Accounts with short pays and double payments, over numerous entities.
  • Must have strong AP coding experience
  • Research and help on reconciliation of Credit cards and bank accounts
  • Maintain general ledger accounts by reconciling accounts receivable detail and control accounts; analyzing and reconciling accounts payable ledgers – Un-cleared
  • Assist with monthly closings
  • Assist Accounts Receivable on Ad hoc reporting
  • Review vendor invoices for accuracy and process payments
  • Review employee expense reports for accuracy and business purpose
  • Process vendor payment inquiries and address changes
  • Review credit card expense reports
  • Complete special projects and ad hoc reporting by collecting, analyzing, and summarizing account information
  • Perform other duties as requested by management.



  • Understanding and experience with QuickBooks
  • Extreme attention to detail and a strong ability to multi-task and manage deadlines with additional focus on organization and task follow-through
  • Self-starter able to work both independently and within a team environment
  • Must represent at all times a professional and upbeat demeanor
  • Strong analytical, organizational and multi-tasking skills.
  • Detail oriented, flexible and creative.
  • PC literacy required; MSOffice skills (Outlook, Word, Excel, PowerPoint) and QuickBooks. 


  • Premium Customer Service – Responds promptly (using set guidelines) to clients’ needs and requests for premium service assistance; meets commitments; and exceed clients’ expectations. 
  • Oral Communication – Speaks clearly, professionally, and persuasively in positive or negative situations; listens to clients’ feedback and obtains clarification as needed; responds well to questions; demonstrates group presentation skills.
  • Planning/Organizing – Prioritizes daily commitments and projects with clients and plans work activities to maintain a level of excellence.
  • Analytical – Understand and interpret client account and data results.
  • Problem Solving/ Creativity – Generates creative solutions and uses feedback to modify designs; demonstrates attention to details; gathers information skillfully; deploys comprehensive solutions or utilizes current standard operating procedures (SOPs).
  • Written Communication – Composes clear, informative, and professional business communication; varies writing style to meet needs.
  • Adaptability – Adapts to changes in the work environment and competing resource demands; changes approach or method to best fit the situation; able to quickly prioritize and address frequent change, delays or unexpected events.
  • Professionalism – Reacts positive and confident under pressure; maintains integrity; follows through on commitments; approaches others in a tactful manner; accepts responsibility for own actions. 


Minimum 2 years’ college Accounting and three to five years of professional experience; OR, seven years of professional experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Language Ability:

Excellent written and verbal communication skills with the ability to present complex information too various cross- functional internal groups


Math Ability:

High level of math skills and an expert understanding of accounting principles.  


Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


Computer Skills:

To perform this job successfully, an individual should have expertise in spreadsheet software and proficiency in Microsoft Office products.  Ability to quickly learn additional applicable software.  Financial Force familiarity preferred.


Certificates and Licenses:

Valid driver’s license. 


Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision and peripheral vision.  While performing the duties of the job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms and talk or hear.  The employee is occasionally required to stand, walk; climb or balance and stoop, kneel, crouch, or crawl.

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